Iranian Library and Information Science Association (ILISA)
Articles of Association
Chapter One – Overview
Article 1 – By virtue of Resolution of the 262nd Session of the Supreme Council of the Cultural Revolution and the bylaws thereof, the Iranian Library and Information Science Association (ILISA), henceforth referred to as “Association” in this document, is established on the basis of the following articles.
Article 2 - The Association is a nonprofit institution engaged in cultural, scientific, research and technical fields. The Association is supposed to expand, develop and promote the library and information science in the country.
Article 3 - The Association is of Iranian nationality and upon registration in Companies Registration Bureau shall have a legal entity. The Central Office of the Association is located at No. 11, Kooy-e Anahita, Africa Ave., Tehran.
3-1- Branches of the Association may be set up anywhere in the country according to the rules and regulations on scientific associations.
3-2- The address of the Association can be changed when needed in case it is announced in the official highly circulated newspaper and the procedure is reported to the Commission of Scientific Associations at the Ministry of Culture and Higher Education in written.
Article 4 - Upon the approval of these Articles of Association, the Association shall be formed for an unlimited time and shall be bound to observe the laws of the Islamic Republic of Iran.
Chapter Two- Duties and Activities
Article 5 - To achieve the anticipated objectives, the Association shall be engaged in the following library and information science activities:
5-1- Carrying out scientific and cultural research in national, regional and international levels in cooperation with library and information science researchers and specialists
5-2- Cooperation with executive, scientific and research organizations in evaluating and reviewing educational and research plans and programs, deciding on research priorities in the scientific fields stipulated in the scope of activities of the Association
5-3- Encouraging researchers and honoring top researchers and professors
5-4- Offering research and educational services
5-5- Organizing scientific gatherings in national, regional and international levels
5-6- Publishing scientific and research books and periodicals
5-7- Cooperation with authorized organizations in job classification plan and deciding on the standards needed for library and information science
Chapter Three – Membership
Article 6 - Membership in the Association shall be in the following forms:
6-1- Continuous membership: The Founding Board of the Association and all individuals with a minimum academic degree of BA in library and information science discipline or associate disciplines thereof may become a continuous member of the Association.
6-2- Associate membership: Individuals possessing the following qualifications may become an associate member of the Association:
a- Individuals with a minimum academic degree of BA in library and information science discipline
b- Individuals with a minimum academic degree of post-diploma in library and information science with at least five years of related experience
c- Individuals holding academic degree in other disciplines with minimum five years of experience in library and information science
d- Individuals with lower educational degree with minimum 10 years of experience in library and information science who have rendered great services in the field at the discretion of the Board of Directors
6-3- Student membership: All BA students of library and information science may become an associate member of the Association.
6-4- Honorary membership: All Iranian and foreign dignitaries with distinctive scientific, cultural, and social pedigree or history of valuable support for the advancement of the objectives of the Association may become honorary members.
6-5- Legal membership: Organizations engaged in research and scientific fields may become legal members of the Association. These organizations and institutions shall be known as associate members.
Note – The associate members with outstanding research and service may become continuous members at the approval of the Board of Directors.
Article 7 - Every continuous or associate member of the Association shall pay an annual sum as membership fees, the amount of which shall be determined by the Board of Directors and approved by the General Assembly.
Note 1- Payment of membership fees shall not create any standing right to the assets of the Association for the member.
Note 2- Honorary members are exempted from paying membership fee.
Article 8 - Membership of the Association shall be terminated in the following situations:
8-1- The member’s resignation in writing
8-2- Nonpayment of the annual membership fees
Note - Final decision on non-admission and also revocation of membership shall be subject to the approval of the Board of Directors.
Chapter Four – Main Pillars of the Association:
Article 9 - Main pillars of the Association are the following:
A: General Assembly
B: Board of Directors
A: General Assembly
Article 10 - General Assembly shall be convened through the gathering of the continuous members of the Association in ordinary and extraordinary forms.
10-1- The Ordinary General Assembly is held once in a year and shall reach a quorum with the presence of half plus one of the members, and decisions shall be approved by majority vote.
10-2- In case the General Assembly fails to reach quorum at the first invitation, new invitations shall be served to the members within 20 days and the following session shall be official regardless of the number of members present thereat.
10-3- Extraordinary General Assembly shall be held if necessary, at the written invitation of the Board of Directors or Inspectors or one-third of the continuous members.
Note 1- The invitation for General Assembly shall be held subject to 15 day’s advance notice in newspapers or, if necessary, written invitations.
Note 2- One-third of the continuous members shall directly invite for Extraordinary General Assembly only when their request has been rejected by the Board of Directors and the Inspectors. The invitation, therefore, should contain explanation on the rejection.
Note 3- In case the above Note takes place, the order will be exclusively what mentioned in the invitation and the Governing Board shall be selected from among the members.
Article 11- Duties of the Ordinary and Extraordinary General Assemblies:
11-1- Electing the members of the Board of Directors, Inspectors and choosing a widely circulated newspaper for the Association’s notices
11-2- Deciding on general policies of the Association
11-3- Studying and ratifying proposals presented by the Board of Directors and Inspectors
11-4- Studying financial resources of the Association and deciding on the amount of membership fee
11-5- Taking decisions on amendments to the Articles of Association
11-6- Dismissing the Board of Directors and Inspectors
11-7- Taking decisions on dissolution of the Association
11-8- Making decisions as regards the balance sheet, income reports, last-year expenditures and future budget of the Association
Note 1- The General Assemblies are run by a Governing Board comprising of a chairman, a secretary or treasurer and two comptrollers.
Note 2- Members of the Governing Board shall be elected upon approving their eligibility and candidacy at the assembly.
Note 3- Members of the Governing Board shall not be those participating in the elections for Board of Directors and Inspectors.
Note 4- The Extraordinary General Assembly is held to take decisions on 11-5, 11-6 and 11-7 mentioned above.
B: Board of Directors
Article 12 - The Board of Directors shall be comprised of 7 chief members, 2 of whom are elected as substitute members. The election of the members in question shall be put to the hidden vote among the continuous members once every three years.
12-1- Re-election for the Board of Directors is permissible only for two consecutive years, except at the approval of the General Assembly. In this case, only three previous members of the Board of Directors shall deserve the right to be re-elected.
12-2- Membership in the Board of Directors is honorary.
12-3- Maximum 15 days after election, the Board of Directors shall choose from among the Board one chairperson, one vice-chairperson, and one treasurer by majority vote in writing. The Board shall have three members at least.
12-4- All binding papers and securities shall be valid at the signature of two out of three members of the Board namely the chairperson, vice chairperson or treasurer and seal of the Association. The Association’s official correspondence shall be valid if bearing the signature of the chairperson of the Board of Directors or vice-chairperson in his or her absence.
12-5- The Board of Directors is obligated to hold sessions – if needed – every two weeks. The sessions shall be held minimum three days after telephone or written invitation.
12-6- Sessions of the Board of Directors will be official in the presence of the majority members and the decisions taken by the Board shall be valid at the majority vote of the members.
12-7- All decisions of the Board of Directors must be lodged, signed and kept in the book of minutes of sessions.
12-8- Participation in the sessions is obligatory. Any member of the Board of Directors failing to participate in three consecutive or five substitute sessions of the Board of Directors with no legitimate excuse shall be dismissed.
12-9- In the event of resignation, dismissal, or death of any member of the Board of Directors, a substitute member shall fulfill the duties for the remainder of the membership period.
12-10- Inspectors are allowed to take part in the sessions without any right to vote.
12-11- At least four months prior to the termination of its tenure, the Board of Directors shall be obliged to summon the members for a session of General Assembly in order to elect a new board and shall be required to promptly send a copy of the proceedings to and inform the Scientific Associations Commission for the results.
Note- The previous Board of Directors shall be responsible for the running of the Association until the new Board of Directors has been approved by the Ministry of Culture and Higher Education.
Article 13- The Board of Directors is the legal representative of the Association and its duties and powers are the following:
13-1- Running the affairs of the Association within the framework of the Articles of Association and decisions of the General Assembly
13-2- Forming specialized groups, determining their duties and monitoring their performance
13-3- The Board of Directors is authorized to carry out all transactions it deems necessary on buying, selling, exchanging, renting and leasing the properties, to terminate and to cancel them with or without compensation and so on, to obtain loans except definite submission of the immovable properties that requires General Assembly decision.
13-4- Apart from the authority of decision-making and implementation vested on the General Assembly by Articles of Association, the Board of Directors is authorized to run the Association in full capacity within the scope of activities of the Association.
13-5- Presenting annual reports, balance sheets, income and expenditure reports to the General Assembly and the supervising authority for approval at the stipulated time
13-6- Advocating the Association in lawsuits filed against it and filing lawsuits against real and legal persons throughout the entire course of legal proceedings with a right to select attorney
13-7- Selecting and introducing representatives of the Association for participation in the domestic and foreign assemblies
13-8- Approving and supervising implementation of scientific plans and programs within the scope of activity of the Association
13-9- Accepting financial aids to the Association
13-10- Granting research and educational scholarships
13-11- Taking decisions on applying for membership in domestic and international societies in accordance with the current laws of the country
13-12- Selecting and introducing chairpersons of the committees and groups and approving their members
13-13- Determining employment conditions for the applicants (if needed)
13-14- Delivering required reports to the Scientific Associations Commission of the Ministry of Science, Research and Technology
Article 14- The Association shall have two Inspectors and one substitute Inspector elected from among the continuous members for a period of three years.
Note – Reelection of the Inspectors is permissible.
Article 15 – The responsibilities of the Inspectors are as follows:
15-1- Investigating all financial documents of the Association and reporting the results to the General Assembly
15-2- Investigating the reports of the Board of Directors and presenting an operation statement to the General Assembly
15-3- Reporting any contravention by the Board of Directors of the Articles of Association to the General Assembly
Note – All accounts, books and documents of the association, financial and non-financial, must be put at the disposal of the Inspectors at any time unconditionally by the Board of Directors for investigation.
Chapter Five – Scientific Groups of the Association
Article 16 – The Association is authorized to establish the following committees and groups to work based on the duties and responsibilities assigned by the Board of Directors:
1) Research and educational groups
2) Committee of Publications
3) Public Relations and International Affairs Committee
4) Committee of Scientific Gatherings
16-1- The Board of Directors of the Association is responsible for provision and ratification of bylaws on establishment of groups and committees.
16-2- The Board of Directors shall review number of committees at any time needed.
Chapter Six – Financial Resources
Article 17 – The following constitute the financial resources of the Association:
17-1- Membership fees
17-2- Income resulting from educational, research and consultation services
17-3- Financial aids and grants
Note – All income and financial resources of the Association shall be spent on realizing objectives stipulated in Article 5 of these Articles of Association.
Article 18 – The income expenditure record of the Association shall be carefully kept at the financial books and reported every year to the Commission of Scientific Associations of the Ministry of Culture and Higher Education upon approval at the General Assembly.
Article 19 – All deposits of the Association shall be kept in the name of the Association with one of the authorized banks in the country.
Article 20 – None of the founders, members of the Board of Directors or investors shall have the right to withdraw money from the bank, allocate dividend for shares or capital. Neither the founders, Board members and investors nor their first class relatives shall have the right to conclude transaction with the Association.
Article 21 – All financial and non-financial documents and files on the activities of the Association shall be kept at the Central Office of the Association and shall be put at the disposal of the authorized bodies when needed.
Article 22 – Any change in the Articles of Association shall be valid after approval at the Commission of Scientific Associations of the Ministry of Culture and Higher Education.
Article 23- Members of the Association shall have no right to engage in political activity or apply for membership in political parties and factions in the name of the Association.
Article 24 - The General Assembly responsible for the dissolution of the Association shall decide upon the formation of a liquidation committee to pay the dues and to collect the claims of the Association. The liquidation committee is obligated to donate the remainder of the movable and immovable assets after determination of debts and expenses to the libraries in the underdeveloped areas at discretion of the Ministry of Science, Research and Technology.
Article 25 - These Articles of Association, comprising of 6 Chapters, 25 Articles, 58 sub-articles and 17 notes were approved at the ……. Session of the General Assembly.
Signature of the Board of Founders
Signature of the Governing Board of the General Assembly
Board of Founders
1- Dr. Fatemeh Asadi Gorgani
2- Dr. Abbas Horri
3- Dr. Fariborz Khosravi
4- Dr. Mohammad Hossein Diyani
5- Dr. Saeed Rezaei
6- Dr. Ahmad Sha’bani
7- Dr. Gholamreza Fadaei Araqi
8- Dr. Abdolhossein Faraj Pahloo
9- Dr. Jafar Mehrad
Last Updated (Saturday, 21 July 2012 12:04)